Privacy Policy & POPIA Compliance

1. Introduction

Klerksdorp Marathon Club (KMC) respects your privacy and is committed to protecting your personal information in accordance with the Protection of Personal Information Act (POPIA), Act No. 4 of 2013.

This policy explains how we collect, use, store, and protect personal information when you use our website or register for our events.

2. Information We Collect

When you register on our website we may collect the following information:

  • Full name and surname
  • Email address
  • Phone number
  • ID number or date of birth
  • Emergency contact details
  • Medical information relevant to participation
  • Club affiliation
  • Payment information

This information is collected when you:

  • register for events
  • join the club
  • submit online forms
  • contact us through the website

3. Purpose of Collecting Personal Information

We collect your personal information for the following purposes:

  • Event registration and participation
  • Club membership administration
  • Communication regarding races and events
  • Safety and emergency management
  • Processing payments
  • Compliance with athletics governing bodies (such as ASA)

Your personal information will only be used for the purposes for which it was collected.

4. Sharing of Personal Information

Your personal information may be shared with:

  • Athletics South Africa (ASA)
  • Race timing companies
  • Event medical teams
  • Payment service providers
  • Technology providers hosting the website

We do not sell or distribute personal information to third parties for marketing purposes.

5. Protection of Personal Information

We implement appropriate technical and organisational measures to safeguard your personal information against:

  • unauthorised access
  • loss or misuse
  • alteration or disclosure

6. Data Retention

Personal information will only be stored for as long as necessary to fulfil the purposes for which it was collected or as required by law.

7. Your Rights

In terms of POPIA, you have the right to:

  • request access to your personal information
  • request correction or deletion of your information
  • withdraw consent for processing
  • lodge a complaint with the Information Regulator

Information Regulator South Africa
www.justice.gov.za/inforeg

8. Cookies

Our website may use cookies and analytics tools to improve the user experience and monitor website performance.

9. Changes to this Policy

We reserve the right to update this policy from time to time. Updated policies will be published on this page.

10. Contact Information

If you have any questions regarding this privacy policy or your personal information, please contact:

Chairperson – Marius van Heerden
Klerksdorp Marathon Club (KMC)
klerksdorpmarathon@gmail.com
082 487 7290

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